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User Manual

Timetable Admin — User Guide

Everything you need to set up master data, generate conflict-free weekly and exam timetables, and share them with your community. Covers Guest, Subscriber, and Enterprise plans.

1. Introduction

Timetable Admin helps schools, colleges, and institutes generate conflict-free timetables in minutes. You can:

  • Maintain master data for teachers, subjects, classes, rooms, and time slots.
  • Map assignments and teacher availability.
  • Auto-generate weekly and exam timetables.
  • Share read-only timetables with teachers, parents, and students.
  • Use Clubbed Slots (premium) to schedule two subjects taught by two teachers in the same timeslot — ideal for electives like Scout + Guide, NCC + Defence, Hindi + Sanskrit.
Timetable Admin landing page
Landing page showing features and subscription options.

2. Guest Users (One-Time Generation)

Step 1: Start

  • Visit timetableadmin.in → click Guest Generator.
  • Choose a plan (Foundation / Advanced / Campus).
Pricing page
Pricing page showing Trial, Foundation, Advanced, and Campus plans.

Step 2: Enter School Details

  • Fill in school name and email.
  • Download sample CSV templates.

Required CSVs for Weekly Timetable

  • Teachers
  • Subjects
  • Teacher Capabilities
  • Classes
  • Rooms
  • Assignments
  • Availability

Additional CSVs for Exam Timetable

  • Exam Types
  • Exam Sessions
  • Invigilators
  • Rooms (exam capacity check)

Step 3: Upload Files

  • Upload completed CSVs in the correct order.
  • Select Curriculum: Clone from Library, or Create new Template.
  • Note: Clubbed Slots are not available for Guest plans.
Guest wizard — school details
Guest wizard collecting school name and contact details before CSV upload.
CSV upload dialog
Upload step listing each required CSV with sample-template downloads.

Step 4: Generate Timetable

  • Click Generate Timetable → a blurred preview appears.
  • Conflict checker suggests fixes before final generation.
  • Payment is required to unlock export / print.

Step 5: Exam Timetable (Guest)

  • Upload Exam CSVs (Types, Sessions, Rooms, Invigilators).
  • System validates room capacity and invigilator availability.
  • Exam timetable generated → blurred preview until payment.

Step 6: Access & Download

  • Confirmation email is sent with a secure download link (valid 48 hours).
  • Guest data is auto-deleted after expiry.
  • Guest plans do not include sharing with Teachers, Students, or Parents. Access is limited to 48 hours after generation.

3. Subscribers (Annual Plans)

Step 1: Sign Up

  • Go to /signup and create an account with your work email.
  • Verify your email → you become the Admin for your tenant.
Sign-up screen
Create your school workspace in seconds.
Sign-in screen
Returning admins sign in here to reach their workspace.

Step 2: Add Institution Details

  • Enter institution name, type (school / college / coaching), student count, and logo URL.
Organisation settings
Organisation page with sidebar navigation and tenant details.
Subscriber dashboard
Subscriber dashboard with quick links to master data and the timetable generator.

Step 3: Import Data

Use CSV templates. Recommended order:

  1. Teachers
  2. Subjects
  3. Teacher Capabilities
  4. Classes & Rooms
  5. Assignments
  6. Availability
  7. Exam Types & Sessions
Teachers list
Teachers section with CSV import and inline add/edit actions.
Subjects list
Subjects section — define every course offered by the institution.
Classes section
Classes section with CSV upload and add-new options.
Assignments grid
Assignments page mapping which teacher delivers which subject to each class.

Step 4: Generate Timetable

  • Navigate to Timetable → choose working-day pattern → click Generate.
  • Views available: Class, Teacher, Room.
Generated weekly timetable
Generated weekly timetable with Class / Teacher / Room views.

Step 5: Premium Feature — Clubbed Slots

  • Access Clubbed Slots from Setup.
  • Define paired subjects and teachers for the same class/timeslot.
  • Examples: Scout + Guide, NCC + Defence, Hindi + Sanskrit.
  • System enforces validation: minimum two members, distinct subjects and teachers, conflict checks with availability.
  • Clubbed slots appear in the timetable with a Clubbed badge.
Clubbed Slots manager
Clubbed Slots manager pairing subjects and teachers for the same class period.

Step 6: Share Timetable

  • Subscribers can share timetables with Teachers, Students, and Parents.
  • Shared timetables remain accessible for the full academic year.
  • Access is read-only, ensuring data integrity.
  • Sharing options include Class view, Teacher view, and Room view.
Share timetable controls
Share controls publish read-only links for Teachers, Students, and Parents.

Step 7: Reports & Analytics

  • Access usage reports, teacher load, and generation history.
Reports dashboard
Reports section with metrics and teacher workload table.

4. Enterprise Tenants (Multi-Branch)

Step 1: Super Admin Access

  • Enterprise accounts include a Super Admin Dashboard.
  • Manage multiple schools, subscriptions, and admin tools.

Step 2: User Management

  • Create and manage users (Admins, Teachers, Students).
  • Role-based access with permissions.

Step 3: Exam Module

  • Define exam types, sessions, and invigilators.
  • Generate conflict-free exam timetables with room-capacity checks.
Exam timetable
Exam timetable view with room-capacity and invigilator validation.

Step 4: Premium Feature — Clubbed Slots

  • Configure Clubbed Slots across multiple schools.
  • Useful for large institutions offering parallel electives.
  • Super Admin can monitor clubbed-slot usage across tenants.

5. Partner Program

The Partner Program allows approved individuals and organizations to refer schools to TimetableAdmin and earn recurring rewards on paid subscriptions.

  • Apply via the Become a Partner card on the Pricing page.
  • Approval is required by the Super Admin team.
  • Once approved, access a Partner Dashboard to track referrals, commissions, payouts, and reconciliation.
  • Transparent reporting and audit logs ensure every action is traceable.
Apply NowRead FAQ

6. Plan Comparison

FeatureGuestSubscriberEnterprise
Weekly Timetable Generation✅✅✅
Exam Timetable Generation✅✅✅
Data Import via CSV Templates✅✅✅
Conflict Checker✅✅✅
Export & Print✅ (after payment)✅✅
Data Expiry48 hoursPermanentPermanent
Clubbed Slots❌✅✅
Timetable Sharing❌✅✅
Reports & Analytics❌✅✅
Multi-Branch Management❌—✅
Super Admin Dashboard❌—✅

7. Tips & Best Practices

General

  • Always follow import order to avoid errors.
  • Keep emails unique (used for login).
  • Use realistic student counts (exam scheduler rejects small rooms).
  • Start with small test imports before full upload.
  • Duplicate rows are skipped safely on re-import.

Guest-Specific

  • Verify uploads carefully to avoid duplicate data.
  • Remember: data expires in 48 hours.

Subscriber / Enterprise

  • Use Clubbed Slots for electives or parallel subject delivery.
  • Leverage reports for teacher-load and utilisation analysis.
  • Share read-only timetables with Teachers, Students, and Parents for the full academic year.

8. Support